Employment Classifications

All employees of Cary Academy have several classifications that are utilized for payroll, benefit eligibility and other personnel purposes; they are described in further detail below.  This information is included in your position description and provided to you at your time of hire or at the time you have a change in your position.

Payroll Classification

Cary Academy classifies each employee as exempt or non-exempt based on the following definitions:

Exempt Employee

An exempt employee generally works in an executive, administrative or professional capacity that requires the exercise of discretion and independent judgment and/or requires decision-making regarding personnel as defined by the Fair Labor Standards Act.  Exempt employees are not eligible for overtime pay. 

Non-exempt Employee

A non-exempt employee is an employee who does not fit into an exempt employee category.  Non-exempt employees are eligible for overtime pay for all hours worked over forty (40) hours in a work week (Saturday through Friday). 

Cary Academy will inform you upon hire or transfer whether you are considered an exempt or non-exempt employee and whether you are eligible to receive overtime pay.  For more information, please refer to Cary Academy’s Overtime Policy.

Status Classification

Your status classification is designated at your time of hire or at the time you have a change in position.  There are three different status classifications as follows:

Full-time Employee

A full-time employee is employed to provide services defined as follows:

• Any Administrator, Staff or Supplemental employee who is regularly scheduled to work at least thirty-seven and a half (37.5) hours per week; or
• Any Faculty employee who is scheduled to carry a full teaching load that is designated as full time in their Employment letter.
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Part-time 30-Hours Employee

A part-time employee is employed to provide services defined as follows:

• Any Administrator, Staff or Supplemental employee who is regularly scheduled to work fewer than thirty-seven and a half (37.5) hours but thirty (30) or more hours per week; or
• Any Faculty employee who carries a reduced teaching load that is designated as part-time 30 Hours in their Employment letter.

Part-time Employee

A part-time employee is employed to provide services defined as follows:

• Any Administrator, Staff or Supplemental employee who is regularly scheduled to work less than thirty (30) hours per week; or
• Any Faculty employee who carries a reduced teaching load that is designated as part-time in their Employment letter.

Position Classification

For purposes of determining employee benefits and other employment-related items, you are assigned one of the four position classifications defined below:

Administrator

All regular budgeted employees who serve as Division Heads and are members of the Cary Academy Leadership Team.  The Leadership Team is comprised of:

• Head of School
• Chief Financial Officer   
• Dean of Faculty                                    
• Director of Athletics
• Director of Campus Operations
• Director of Communications
• Director of Development
• Director of Enrollment Management
• Director of Equity and Community Engagement
• Director of Student Support Services
• Director of Technology and Innovation
• Head of Middle School
• Head of Upper School                

Faculty

Faculty are regular budgeted employees whose primary responsibilities are directly related to delivering instruction or instructional services to students.  All faculty have significant contact with students and are required to attend faculty meetings and other events as designated by the Division Head or Head of School.  Faculty further fall into three sub-classifications:

• Teaching Faculty-faculty who teach at least the equivalent of two full-year credit-bearing academic courses each year and are required to provide extracurricular activity supervision.
• Instructional Support Faculty-faculty who provide direct services to students and faculty; they may or may not have some teaching or extracurricular responsibilities based on their role.
• Administrative Faculty-faculty whose primary responsibilities are to manage student and/or faculty programs; they may or may not have some teaching responsibilities or extracurricular responsibilities.
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Unless a specific faculty sub-classification listed above is referenced, the use of the term “faculty” in this handbook or school documents is inclusive of all the faculty sub-classifications listed above.

Staff

Staff are regular employees in non-instructional positions that are managerial, professional, and/or operational support in nature.

Supplemental

A supplemental employee is defined as any employee who is employed for a specific project, assignment, emergency, planned short-term need, or unplanned temporary need.  A supplemental employee may work either a part-time or full-time work schedule.  Supplemental employees are not provided employee benefits other than worker’s compensation insurance and social security benefits unless otherwise required by applicable law or benefit plan.  Supplemental employees fall into several sub-classifications:

• Adjunct Faculty-A teacher whose purpose is to fill a specific planned instructional need of Cary Academy.  These positions have curricular planning, delivery and assessment responsibilities and generally have at least one assigned course but do not carry the full position responsibilities or benefits of a teaching faculty position.  Substitute teachers are not included in this classification.
• Substitute Teachers-A teacher whose purpose is to fill an unplanned or planned short-term instructional need of Cary Academy in the absence of teaching faculty or adjunct faculty.  These positions may not have curricular planning, delivery, or assessment responsibilities, and they do not carry the other responsibilities of a Teaching Faculty position.  Substitutes may cover courses either daily or on a planned short-term basis.
• Coaches-An employee responsible for overseeing an Athletics sports program for a season. 
• Temporary-An employee who has been hired on a short-term basis but does not fit into any of the other supplemental categories above. This group includes but is not limited to, the following positions: summer interns, tutors or instructors providing individual or group lessons, summer or enrichment program staff, facility rental event staff, and other interns or temporary help throughout the year.