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Information Changes

It is important that your personnel information is accurate and current at all times.  Therefore, it is your responsibility to keep certain information within your personnel record current.  Any change in personnel information, including your name, mailing address, personal telephone number, emergency contacts, number and names of dependents or beneficiary(ies), tax exemptions, educational accomplishments, and any other status changes, should be updated in a timely manner in UKG, the school’s primary source of personnel information.  Updating your information in any other school software platform (such as Blackbaud) will not automatically update it in UKG.  It is also your responsibility to notify third-party benefit providers of changes in any of the aforementioned information; please refer to the checklist in UKG for assistance.

When you terminate your employment, you are required to provide Human Resources with any changes in mailing address for the twelve (12) months subsequent to termination.  This ensures that all termination paperwork, including COBRA and other benefit notices, as well as your year-end W-2 payroll statement for tax purposes, are sent to the proper address.  You may be asked to reimburse the school for any costs incurred due to your failure to notify Human Resources of changes in personnel information in a timely manner.  This would include payments for benefit premiums made by Cary Academy on your behalf.

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